Healthcare Provider Reporting Requirement

Frequently Asked Questions

The answer is NO. As long as the EHR system is a platform or program that is used internally and does not require the requester to go outside the practice or organization to fulfill a request.

ATTENTION: If you have additional questions outside those addressed on this site, please consult Utah Code 78B-5-618 and speak with your attorney to determine if you are required to complete this requirement.

The answer is NO. If you are a healthcare organization with more than one provider, you are only required to make one entry on behalf of the entire organization.

Please note, if your organization contracts with more than one company to fulfill medical record requests, you need to file a separate entry for each medical record company.

That would depend. The statute requires an entry for each company with which a healthcare organization contracts to fulfill medical record requests. If each location contracts with a different medical company, then the healthcare organization would need to make an entry for each location. If multiple locations contract with the same company for medical record requests, the healthcare organization only needs to submit an entry to DOPL for each medical record company and specify what locations this company serves.

That would depend.

If a patient or other provider can submit a medical records request to you or the healthcare organization you worked with prior to retiring to receive their records, then no action is required.
If a patient or other provider must submit a medical records request to an outside company to fulfill their request, then yes, you or the healthcare organization you worked for will need to complete this requirement. Contact your former healthcare organization to determine whether they have fulfilled this requirement on your behalf.