Controlled Substance Database
Utahs Controlled Substance Database Program (CSD) is a resource that assists prescribing practitioners and pharmacists in providing efficient care for their patients and customers usage of controlled substances.
The Utah Controlled Substance Database Program was legislatively created and put into effect on July 1, 1995. The CSD collects data on the dispensing of Schedule II-V drugs from all retail, institutional, and outpatient hospital pharmacies, and in-state/out-of-state mail order pharmacies. The data is disseminated to authorized individuals and used to identify potential cases of drug over-utilization, misuse, and over-prescribing of controlled substances throughout the state.
Click for information regarding approved Controlled Substance Continuing Education Courses .
Prescriber Training Examination
Welcome to the Utah Division of Occupational and Professional Licensing Controlled Substance Database Prescriber Training. This video covers an introduction and description of the Utah Controlled Substance Database, Utah CSD act, law and regulations, CSD account creation, patient and prescriber dashboards, proxy information and medication disposal.
You will have three sets of questions (38 total) that you will answer in the training/examination. At the end of the exam, you will be prompted to enter your CS license number (MUST use a dash) and the last 4 numbers of your social security number. The system will authenticate you and then update the CSD exam date stored in the State licensing system. Please allow a few minutes for this process.
Utah law requires pharmacies to report daily when a controlled substance prescription (schedule II - V) is filled and picked up by a customer.
Utah currently partners with RxGov to receive data from pharmacies.
The RxGov website has multiple methods for submitting:
- Direct batch upload;
- manual entry form;
- Zero/null reporting; or
- Secure File Transfer Protocol (SFTP) (See the Submittal Guide for more details)
If a pharmacy is licensed for Controlled Substances but does not currently fill or sell them, and does not intend to do so in the foreseeable future, they may complete and submit the following Waiver Form annually.
First Time Users
- Create your Utah ID Click for Instructions
- Using any browser, go to https://csd.utah.gov
- If you have a Utah ID under the email listed on your application, you may use it.
If you do not have a Utah ID, select "Create Account" and follow the steps below.
- Choose your Utah-ID (this will be your login in the future). Enter the email you will be using for your CSD account, first and last name, and password. DO NOT enter an alternate email address. You may enter a mobile phone for password recovery if you wish.
- Select the Recovery Questions for your account.
- Activate your Account. DO NOT select "Bypass Activation"
- Complete the WORK Address and HOME Address sections of the "Additional Information" page. Note: BOTH addresses are required for access to the database, even though "Home Address" is located under "Optional" for the Utah ID.
- Once you have logged in or created your account, select the appropriate access type. For Designee access, select "Practitioner Staff" from the menu.
- Complete the required fields and select "Create".
- Review the "How To Run a CSD Report" document.
Licensed Practitioners with a Controlled Substance License may request proxy access to the CSD for properly trained designees. Designees will be granted a unique log-in and may then access the CSD on behalf of the practitioner.
While there is no limit on the number of designees a practitioner may have, the practitioner is responsible for each designee, and any searches performed. Practitioners must notify the Division immediately of any disassociation of a designee.
To apply for Proxy Access:
- Download and complete the Application Form
- Have EACH prescriber/dispenser complete an Affidavit of Practice (second page of the application).
- Include a legible copy of your Driver License or State-Issued Id Card
- Create your Utah ID (see the checklist at the end of the application for instructions).
- Submit the completed and signed application:
- Via Fax: (801) 530-6315
- Via Email: firstname.lastname@example.org
- US Postal Service:
Division of Occupational and Professional Licensing
PO Box 146741
Salt Lake City UT 84114-6741
- In Person or Express Delivery:
Division of Occupational and Professional Licensing
Heber M. Wells Building, 1st Floor Lobby
160 East 300 South
Salt Lake City UT 84111
UtahID and CSD Account
- Log in to your UtahID account
- Go to the menu item, "Security" on the left side of the screen
- Click on "Password"; then click on "Change your password"
- Enter your current (old) password and click "Next"
- Type in your new password
- The site will ask you to type in your new password a second time for verification
If you have forgotten your password:
- Go to the UtahID login page
- Do NOT type in your UtahID login ID/Email address; leave it blank
- Be sure the password field is BLANK (no dots)
- Select "Forgot Password" at the bottom of the login section
- You will be asked to type in your username/email and your last name
- Check your email for a password reset message within a few minutes
- Follow the instructions on how to create a new password from the email prompt
- You will have ten minutes to reset your password before the prompt expires
Controlled Substances Database Act and Rule
Otherwise, you may discuss the CSD report with your patients and direct them to contact or visit the CSD office to request their own CSD report. They will need to complete a form and show a valid ID. The CSD can be reached at 801-530-6228 or by email email@example.com.
Your rights to access the CSD fall within the following statute: Utah Code Annotated: (UCA) 58-37f Part 3 Section 301 "Access to Database"
House Bill 127 from the 2018 General Legislative Session amends portions of the Controlled Substance Database Act and states, "A prescriber shall check the database for information about a patient before the first time the prescriber gives a prescription to a patient for a Schedule II opioid or a Schedule III opioid." It continues to state, "If a prescriber is repeatedly prescribing a Schedule II opioid or Schedule III opioid to a patient, the prescriber shall periodically review information about the patient." More information can be found here: Utah Code Title 58, Chapter 37f Section 304
Utah House Bill 127 from the 2018 General Legislative Session amends portions of the Controlled Substance Database Act and states, "A prescriber shall check the database for information about a patient before the first time the prescriber gives a prescription to a patient for a Schedule II opioid or a Schedule III opioid." It continues to state, "If a prescriber is repeatedly prescribing a Schedule II opioid or Schedule III opioid to a patient, the prescriber shall periodically review information about the patient.." More information can be found here:Utah Code: Title 58-37f (304) and Title 58-37f (602).
Additionally, Utah's prescribing guidelines for chronic and acute pain, and the CDC's prescribing guidelines for chronic pain can be found at:
CSD Proxy Information
No. All proxies/designees/delegates need to be CSD-authorized with their own login and password
Note: This applies to the CSD website login; proxies/designees/delegates do not have proxy authorization through electronic health record (EHR)-CSD integration.
PINs are longer required with the 2-factor authentication
Generally no. The one exception is if they are a consulting physician or working in a multi-disciplinary patient approach for which they provide feedback, they may access the CSD for that individual. They need to establish some provider-patient relationship and should document. Documenting is key. And they can also do searches on prospective patients – and document.
Utah controlled substance prescribers registered with the CSD can have an unlimited number of CSD-authorized proxies/designees/delegates. Proxy/designee/delegate applications can be found here: CSD Proxy Application Form
As a reminder, prescribers are administratively responsible for disassociating proxies/designees/delegates when they are no longer a proxy/designee/delegate or employee.
All pharmacy techs & Interns in Utah have direct access to the CSD. They are licensed to be under the general supervision of a pharmacist, and therefore act as a proxy to a pharmacist.
Pharmacists are not statutorily required to search the CSD prior to dispensing a controlled substance prescription, but they can check if they have CSD-authorized access. However, to potentially limit the over-dispensing of opioids and other controlled substances, pharmacists are encouraged to check the CSD when they believe it is necessary.
All pharmacy techs and interns in Utah have direct access to the CSD. They are licensed to be under the general supervision of a pharmacist, and therefore act a proxy to a pharmacist and therefore can assist the pharmacist in pulling CDC reports.
Pharmacies are required to submit information to the CSD within 24 business hours or the next business day, whichever is later. For example, if a pharmacy is closed on Saturday, Sunday and holidays, and a prescription is sold on a Friday before a Monday holiday, the pharmacy must report the prescription to the CSD by the end of business day Tuesday.
Additionally, please contact the CSD at (801) 530-6220 if you find missing prescription data or prescription data errors.
If you are having a conversation with your patient about treatment options and are in need of resources, the Substance Abuse and Mental Health Services Administration (SAMHSA) collects information on thousands of state-licensed providers who specialize in treating substance use disorders, addiction, and mental illness. More information can be found at: https://findtreatment.gov
The patient may also contact United Way of Utah 211 for resources. Information can be found at: https://211utah.org/
Expired and Unused Medication
If you are a licensed controlled substance prescriber, you can complete a training with SAMSHA to become a qualified provider to provide medication-assisted treatment (MAT).
For more information, visit: SAMSHA's Website
*Qualified practitioners can offer buprenorphine, a medication approved by the Food and Drug Administration (FDA), for the treatment of opioid use disorders (OUD).
Updating Your Contact Information With DOPL
If you are a licensed clinician in Utah you can update your mailing address, email address and phone number at:
The Division of Occupational and Professional Licensing offers Academic Detailing which is an interactive, personalized educational opportunity to support Utah healthcare providers critical work on opioid prescribing and overdose prevention. This is done through short (15-30 minutes), one-on-one customized sessions. The sessions can include:
- Unbiased, noncommercial, evidence-based information about medications and other therapeutic decisions.
- Technical assistance on Controlled Substance Database utilization before prescribing Schedule II or III opioids.
- Information regarding the Utah Controlled Substance Database laws, rules and regulations.
- Assistance with Designee/Proxy applications.
- Assistance with UtahID and CSD account creations and issues.
In the Media
One of our Academic Detailers, Parveen Ghani, was interviewed by The National Resource Center for Academic Detailing for their blog, The Details Blog. Her interview, Supporting Clinicians in Utah: Working Together to Utilize Safe Opioid Prescribing Guidelines, can be found at this link: https://www.narcad.org/best-practices-blog/supporting-clinicians-in-utah-working-together-to-utilize-safe-opioid-prescribing-guidelines.
Laws and Rules
- DOPL Licensing Act, 58-1
- General Rule of the Division of Occupational and Professional Licensing, R156-1.
- Utah Controlled Substances Act, 58-37
- Division Utah Administrative Procedures Act Rule, R156-46b
- Utah Controlled Substances Act Rule, R156-37
- Utah Controlled Substance Database Act, 58-37f
- Utah Controlled Substance Database Act Rule, R156-37f
Tools and Resources
- The following Presciber Toolkit is a guide to help Utah Opioid Prescribers utilize prescribing guidelines and community resources. It includes local, state, and federal information.
- The Controlled Substance Database Designee/Proxy Search Tips is available to help manage searching rules and other important information.
- The following is available to assist with Changing and Updating Passwords: Password Update Instructions